The Woodbridge Public Library permits visual and aural recording of library Board meetings, excluding Board closed sessions. The following guidelines should be followed to ensure recording is done in a manner that does not interfere with the Board’s ability to conduct its meetings.
Library Board Open Sessions
- Recording cannot be done in a way that interferes with the Board members’ or the public’s participation in the meeting.
- Recording cannot be done in a way that interferes with the public’s view of or ability to hear the meeting.
- The Board president or person chairing the meeting will designate an area for the placement of recording devices so that recording takes place in a non-disruptive manner.
- No recording device may be left unattended by a person recording a Board meeting.
- The use of additional artificial lighting in the Board meeting room is not permitted.
- A member of the public who is recording a Board meeting must provide his or her own power supply.
- No recording made by a member of the public shall constitute an “official” recording of the Board meeting.
- Still photography is permitted at a Board meeting in the same manner as other visual recording.
Library Board Closed Sessions
- No form of public recording of a Board closed session is permitted.
- All non-Board recording devices and the personal property of members of the public must be removed from the Board meeting room during a closed session.
A recording device may be brought back into the Board meeting room when the Board resumes meeting in open session; the guidelines for using the recording device in open session will apply.
- < Approved - Board of Library Trustees - October 17, 2013 >
- < Revised - Board of Library Trustees - February 21, 2019 >